Você está fazendo malabarismos com vários projetos de subsídios. Como você decide quais tarefas enfrentar primeiro?

When I have multiple grant projects to work on as a grant proposal writer, I gather all the various grants information together, review the grants based on the following criteria; How soon is the deadline; I start with opportunities that have near deadlines to ensure I meet up and take on the ones with more time later. Meanwhile, I carry my clients along about the updates. The next thing I do is to work on grants with larger impacts and takes more time to prepare. Because the aim is to win, I dedicate enough time to write quality and address every criteria. Lastly, I check my capacity at that time to know the number of projects I can work on while delivering quality, this determines the amount of project I dedicate myself to.

Balancing multiple grant projects can feel overwhelming, but a clear approach can make a big difference. I find it helpful to start by looking at deadlines and urgent tasks—these are often the most immediate priorities. Next, I consider which tasks will have the biggest impact on our goals and progress. Sometimes, it’s about making tough choices, like deciding whether to tackle a quick win or invest time in a more complex task. I also make sure to balance my workload to keep momentum going across all projects. It’s a bit of a juggling act, but staying focused on what really matters helps me keep everything moving smoothly.

As Head of Growth at Submit.com, I prioritize tasks across multiple grant projects by assessing urgency and impact, aligning with organizational goals, and leveraging our flexible grant management software. I focus on building relationships, optimizing efficiency, and maintaining integrity, ensuring transparency with clients. I regularly adapt and reassess priorities to meet clients' needs, using our platform's capabilities to streamline processes and drive growth effectively.

When juggling multiple grant projects, I prioritize tasks by first evaluating their urgency. I start by checking deadlines and assessing the potential consequences of missing them. For example, tasks tied to upcoming reporting deadlines or those that could impact funding or project progress take precedence. I focus on time-sensitive tasks with the highest stakes, ensuring that critical deadlines are met and compliance is maintained. This approach helps me manage my workload effectively and keep all projects on track.

Once you've identified urgent tasks, focus on those that have the most significant impact on your grant goals. Prioritize tasks that are critical to the project's success, like securing resources or completing key milestones. This strategy ensures you're not only meeting deadlines but also making meaningful progress toward your project's objectives.

Your available resources play a crucial role in determining task priorities. Assess your team's capacity and the availability of financial resources or materials for each task. If a critical task requires resources that aren't yet available, focus on tasks you can complete with your current capacity. Efficient resource management ensures you're maximizing what you have at any given time.

When involved with administering federal and state grants, always keep in mind that reporting both project and financial status is of paramount importance. It is prudent upon execution of the grant agreement (there always is one) to create a checklist of deliverables connected to timelines which will be spelled out in the grant agreement. Also, always immediately establish a rapport with the agency overseeing the grant regularly communicating (more than required reports). This ongoing interaction can be vital because there can always be circumstances where additional info will be required or clarification on reports will be sought. Also, if times arise when potential delays occur, if you advise them in advance, it can usually work out.