While the question just says "sharing" it may be screen sharing or file sharing. In either case, as many people said, use the tech available to you to protect the content you are sharing when it is in transmission to the receiver. For preventing user data leaks; -Share the meeting links privately in emails and prevent them forwarding (if possible, in that case) -If screen sharing, use watermarks. (Which is available on Teams admin settings, similar settings in other platforms), to prevent reuse/misuse of your content. -If file sharing, password protect your file and share the file and password in different mediums, such as message and email or fto and email, etc,..

To ensure it stays secure, you need to first ensure that the connection is secure. This can be done by ensuring that it's encrypted. You need to then create strict policies. For example, only a certain amount of people are allowed to sit in on this meeting and have access to it. You must also make sure that your firewall and other security features and tools are in place. This is so that you would be warned if someone is trying to hack into the system while you're having this meeting.

Encrypt the data and store in a secure location. Make sure the share location requires authentication and authorization for access, and specifically to that piece of data only. One can then share the signed URL to the team via chat.

In addition to the three strategies you mentioned in the questions, here are a few more ways to enhance virtual meeting security: 🔹 Disable recording when unnecessary – Prevent unauthorized distribution of sensitive discussions. 🔹 Use unique meeting links – Avoid reusing the same link for multiple meetings to prevent unauthorized access. 🔹 Enable multi-factor authentication (MFA) – Require an extra layer of authentication for access. 🔹 Monitor participant activity – Be aware of who joins and watch for suspicious behavior. 🔹 Limit screen sharing and file transfers – Restrict these features to hosts or approved participants.

Additional measures can taken or considered, like only sharing certain data with certain user, authorizing access, password protected, end-to-end encryption to Confidential data shared in virtual meetings. Furthermore, always verify who you're exposing this confidential data to in your meetings, verify participants at all times.

Combination of end to end and link level encryption would work. Connection should be secure by using secure socket layer. Only legitimate users should have access with authentic logins. Virtual private networks can also provide secure tunnelling among connections.

To secure confidential data in virtual meetings: Use Secure Platforms – Choose encrypted, trusted tools. Enable Meeting Controls – Set passwords, waiting rooms, and host controls. Limit Access – Invite only necessary participants and restrict screen sharing. Avoid Recording – If recorded, store securely with limited access. Be Cautious with Screen Sharing – Hide sensitive info. Use Secure Networks – Avoid public Wi-Fi; use a VPN if needed. Follow Company Policies – Adhere to security guidelines to prevent data leaks.